If an Agent does not have Power of Attorney for talent or simply prefers to have Talent sign their own contracts, the agent can notify our team and we can enable the Approval feature. The Approval feature means that the agent can review the contract before the talent sees it and request any changes before sending it themselves to the talent to sign in Talentpay.
When one or more contracts on a Job are ready for an agency to approve the agent user will receive the email notification 'Contract for [Product Name] - [Talentpay Job Number]’. To approve one or more contracts on the Job please follow the guide below.
Step 1 – Open Email
Click the blue "View Contracts” button in the email, this will take you to the “CONTRACTS FOR...” window in Talentpay after you have logged in.
Step 2 – View Contracts
The 'Contracts For...' Window will display only the currently unsigned contracts for that particular job in Talentpay.
- Use the 'Leads’ and ‘Extras’ tabs to navigate between your agency's Leads or Extras on the job.
- Use the ‘Approve Selected’ button to approve and send selected (checked) talent contracts direct to the talent’s email address.
- Use the ‘Open Job’ button to open the Job Summary window. Use the ‘Download Contracts’ button to download a zip file containing all the unsigned Lead and Extras PDF contracts on the job
- Use the hamburger menu icon (three horizontal lines) on the column heading ‘Role’ to filter the talent shown based on the Role name in the Job.
- Use the edit pencil icon to edit the talent’s email address.
- Use the hamburger menu icon (three horizontal lines) in the ‘Action’ column allows you to ‘View’ or 'Download’ the individual talent's contract. If the Talentpay Producer has allowed changes to be requested, you will also see ‘Request Changes’ here.
Step 3 – Review Contracts
Review the contracts before approving and sending by clicking the ‘Download Contracts’ as shown below. This will download a zip file that contains all the unapproved leads and extras contracts in PDF format.
Alternatively, you can individually review talent contracts by clicking on the menu icon in the ‘Action’ column. Select 'View’ to open the contract or 'Download’ to download the contract in PDF format.
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Step 4 – Request Corrections*
To request corrections, click on the menu icon in the ‘Action’ column on a specific talent, select “View”, then click the "Request Corrections" button at the top, and submit the request. 
Step 5 – Update Talent Email Addresses*
Once you click Approve it will automatically send an email to the email address allocated to each talent. To update this email address, click the edit icon, type in the correct email address for that talent, and click the tick icon.
Step 6 – Approve and Send Contracts
When you are ready to approve and send the selected (ticked box next to talent name) contracts to Talent for them to sign click the “Approve Selected” button.
Important – The ‘Leads’ and ‘Extras’ tabs are separate; this means that step 5 will need to be repeated for each tab.
Final Step – Confirmation
Once you have successfully approved selected contract(s) a pop-up will appear to confirm that your selected contracts have been approved and forwarded to the talent for their signature. Click the “OK” button to close this message.
Next Steps – Talent Signs
Once contracts have been successfully approved by the agent and forwarded to the Talent to sign, the talent will receive an email letting them know there is a contract for them to sign in Talentpay. If a Talent is unsure how to sign the contract, then please direct them to the guide 'How to Sign a Contract as a Talent or Crew User?'.