How to Approve or Request Changes to Budget Reconciliation (Agency)

Talentpay sends an email notification when a Budget Reconciliation is ready for your initial or final review and approval. The email link takes you to a live view of the budget where you can request changes or approve costs.

This feature allows you to:

• Review talent costs

• Approve or request changes to costs

• Track budget reconciliation status

• View the live budget reconciliation 

• View job information

• View cost statistics

• View cost summary

To approve or request changes to the Budget Reconciliation, please follow the steps outlined below: 

1. Click on the ''Budget Reconciliation'' button in the email. You will be taken to the Talentpay portal, you may be asked to login with your Talentpay username and password. 
2. Once you are in your Talentpay account, this will take you straight to the Budget Rec screen. 

Approve Costs

1. Review the costs on the screen.
2. Click the “Approve” button.

Once you have approved the status will update to reflect this.

After initial approval, the talent/agent reviews their costs. Where applicable, we will contact you regarding these change requests (e.g., expense reimbursements). Once talent/agents accept all costs, we will send the final Budget Rec for your approval.

Request Changes 

If there are costs on the Job that require changing, then you can use this feature to send the request to our team. 

1. Review the costs on the screen.
2. Click the ''Request Changes'' button.
3. Enter the request by specifying the talent name and the column you are requesting a change in.

Once you have approved, the status will update to reflect this. 

The request will be sent to our staff, where we will amend the budget reconciliation or contact you for more details. 

To monitor the active budget reconciliation and requests, follow these steps:

1. Click the Costs dashboard icon in your Talentpay account.
2. This directs you to the Cost Approval Monitoring screen (see image below).
3. The Pending Approval checkbox is checked by default to show items requiring your review and approval. 
4. Untick the above checkbox to see all budgets within the date range selected. 
5. Click the Talentpay Job # link to open the budget reconciliation for that job. 

Note: The Budget Reconciliation can also be accessed by going to the Job Summary and clicking the “Budget Rec” icon.