Where to Update a Talent or Crew's Required Payroll Information (Agent Only)

The Talent Profile collects details for payment processing. If you manage Talent profiles, update them with the required information below as soon as possible. 

• Legal name
• Address
• Date of Birth
• Tax File Number
• Superannuation Details (Fund Name, USI & Member Number)

Important: We cannot process talent payments without all of the above mandatory details. This is due to ATO payroll reporting requirements.

Update a Talent's profile

To update a Talent's profile, follow these steps:

1. Log in to Talentpay and click the Talent dashboard icon.

2. In the Talent Manager window, type the Talent's name into the Search all fields bar.

3. Find the Talent's name and click the 3 vertical dots.

4. Select Edit from the menu to open the Talent's profile. The Profile window will appear. 

5. Enter the Talent's legal name, date of birth, contact method, and an emergency contact into the Personal Tab.

6. Enter the Talent’s Tax details and Superannuation details in the Financial Tab. 

7. Click the Save Profile button above the profile tabs.

Important: Leave Personal bank details empty in the Financial Tab if you do not want Talentpay to pay the Talent directly.

Tax Details Help

Are you an Australian Resident for Tax Purposes?

Select if the talent is a resident, non-resident, or on a working holiday for tax purposes.  

Are you a Pty. Ltd.?

Select “Yes” only if the talent has an ABN that is registered as a Pty Ltd, partnership, or trust. Per ATO regulations, performing artists cannot use a Sole Trader ABN for commercial work and must be processed as an employee with PAYG withholding applied (see TFN). Only the Production Crew can use a Sole Trader ABN.

Tax File Number

The talent’s Tax File Number (TFN) is a unique 9-digit number. The field turns green when the a valid TFN is entered. 

All Australian workers 18 and over must have a TFN. Without one, you'll be taxed at the highest rate. 

For those under 18 or children, a TFN is needed only if earnings exceed $1500. If no TFN, leave blank and confirm the correct birth date on the Personal tab.

Note: ATO rules set a standard 20% PAYG withholding rate for all commercial work, regardless of other employment.

Important: Do not use a TFN that isn't for the person being paid. For example, don't use the parent’s TFN for a child's profile.

Tax Declaration Form

Download the Tax Declaration form, fill it out on your PC, or print and scan it. Then upload by dragging the file to the "Drag PDF here or Browse" box.

Superannuation Information Help

Standard Choice Form

First, choose if the talent has a standard Super fund or a Self-Managed fund. Download the form, fill it out on a PC, or print and scan it. Then upload by dragging the file to the "Drag PDF here or Browse" box.

Fund name/ Fund ABN/ Unique Super Identifier (USI)

Enter the talent's fund name in the first box. The system narrows the list as you type. Some funds have unexpected names (e.g., Australian Super is AustralianSuper). You'll know it's correct when Fund ABN and USI autofill.

Account name

The account name is usually the talent’s legal name.

Member number

A talent’s member number on most correspondence from their Super fund.

Visa/ Other Documents

If applicable, please upload the talent's visa or other applicable documents for processing payment in the Other Documents section on the Financial tab. 

Contact Us

Please contact our accounts team on 1800 147 074 or accounts@talentpay.com if you would like any help on filling out this form, or if you have any questions regarding this information. 

For technical support or troubleshooting, please contact support@talentpay.com.