Where to Update a Talent or Crew's Required Payroll Information (Agent Only)

The Talent Profile collects details for payment processing. If you manage Talent profiles, update them with the required information below as soon as possible. This is required for ATO payroll compliance.

• Legal Name
• Address
• Email, or Phone number
• Date of Birth
• Tax File / Information
• Superannuation Details (Fund Name, USI & Member Number)

Tip: You can also check your Talentpay dashboard to see what talent profile needs updating via the Talent Profile dashboard widget.

Important: Do not use a TFN that isn’t for the person being paid. For example, don’t use the parent’s TFN for a child’s profile.

How to Update

1. Log into Talentpay and click the Talent icon.
2. Find the talent and click Edit via the action menu.
3. In Personal Tab enter name, DOB, contact info, emergency contact.
4. In Financial Tab, enter tax and super.
5. Click the save icon button above the profile tabs.

Important: Leave Personal bank details empty in the Financial Tab if you do not want Talentpay to pay the Talent directly.

Talent Profile FAQs

What should I put for "Are you an Australian Resident for Tax Purposes?"?

Select if the talent is a resident, non-resident, or on a working holiday for tax purposes.  

What do I select for "Are you a Pty. Ltd.?"?

Select “Yes” only if the talent has an ABN that is registered as a Pty Ltd, partnership, or trust. Per ATO regulations, performing artists cannot use a Sole Trader ABN for commercial work and must be processed as an employee with PAYG withholding applied (see TFN). Only the Production Crew can use a Sole Trader ABN.

What is a "Tax File Number"?

The talent’s Tax File Number (TFN) is a unique 9-digit number. The field turns green when the a valid TFN is entered.

If you are completing this profile for a child under the age of 18 who is earning $1500 or less and does not have a tax file number, you can use 333 333 333 as their tax file number to signify that they are a minor claiming the tax-free threshold. Ensure their date of birth is entered correctly in the Personal tab. 

Do I need to enter a "Tax File Number"?

All Australian workers 18 and over must have a TFN. Without one, the talent will be taxed at the highest rate.

Where do I upload the talent's "Tax Declaration Form"?

Download the Tax Declaration form via the Talent's Talentpay Profile on the Financial Tab, the talent will need to fill out the form on a computer, or print and scan it. You can then upload by dragging the file to the "Drag PDF here or Browse" box on the Financial Tab under the tax details in your the Talent's Talentpay Profile. 

Do I need to enter superannuation details for children under 18 years old?

Superannuation details are not required for children under the age of 18.

Where do I upload the talent's "Superannuation Standard Choice Form"?

Download the Superannuation Standard Choice Form via the Talent's Talentpay Profile on the Financial Tab, the talent will need to fill out the form on a computer, or print and scan it. You can then upload by dragging the file to the "Drag PDF here or Browse" box on the Financial Tab under the super section in the Talent's Talentpay Profile. 

What do I enter in "Fund name" in superannuation details ? 

Enter the talent's superannuation fund name in the first field labelled "Fund name:". Select the name from the list shown to you. Selecting the Fund Name will populate the fields "Fund ABN" and "Unique Super Identifier (USI)" automatically so you don't have to. 

Note: Certain funds may use alternate naming conventions (e.g., Australian Super appears as AustralianSuper). Confirm accuracy by checking that the ABN and USI fields are auto-populated.

What do I enter for "Account name" for Super?

The account name is usually the talent’s legal name.

What do I enter for "Member number" for Super?

A talent’s member number on most correspondence from their Super fund.

What do I do if the Talent wants to use my Talentpay's default superfund?

If the talent wants Talentpay (employer) to open a new account for them in our default fund, then please enter the information below in their Talentpay profile. 

• Fund Name: AustralianSuper
• Fund ABN: 65714394898
• Unique Super Identifier (USI): STA0100AU
• Account Number: 1234

Where do I upload the talent's Visa?

If applicable, please upload your visa or other applicable documents for processing payment in the Other Documents section on the Financial tab in the Talent's Talentpay Profile.

How do I contact Talentpay?

For questions regarding payroll and information we require then please contact our accounts team on 1800 147 074 or accounts@talentpay.com. For technical support or troubleshooting, please contact support@talentpay.com.